If you’re currently wondering whether to have Xerox managed print services (MPS) in your office, get the answers here! We’ll discuss the advantages of having a managed fleet of office printers and copiers to your business operations so that you’ll have a well-informed decision.
Xerox is a trusted name in the industry
Xerox is among the top five brands in the copier industry worldwide, and it’s mostly ranked in the number 1 spot in many lists, which means that its products are of great quality that businesses can rely on. In fact, Xerox is so popular for decades ago to the point that Merriam-Webster Dictionary defines “xerox” as an action word synonymous with making a copy of a document on a copier. Many companies, especially managed print services providers, stand by Xerox because of the brand’s reputation for efficiency, speed, dependability, and functionality.
Xerox offers an extensive range of equipment
The brand has a wide variety of copiers, printers, and even multifunctional equipment that combine various functionalities in a single unit. It also offers both color and monochrome printers. So whatever the document printing, copying, and handling that your business operations require, you can surely find the perfect Xerox units to add to your managed print services fleet.
Managed print services can streamline workflow
An MPS company can assess your office’s regular paper-based procedures and identify existing issues and areas of improvement to create the proper print fleet layout and network that will simplify and streamline the workflow. You’ll be surprised that even a simple change in where the printers are located in the office can greatly boost your employees’ productivity.
MPS allows for clear, real-time monitoring and control of print usage
MPSOK Xerox printers generally have a printer monitoring feature that allows you to track and log how the equipment is being used, allowing you a greater understanding of how your office operations are utilizing the machines, and if necessary, implementing cost-control policies and security measures. With monitoring software, the Xerox printers and copiers can also be set to identify and only allow specific individuals to use the equipment, thus, preventing unauthorized printing/copying of documents. Such measures reduce print-related costs, tighten security measures and prevent leakage of sensitive documents, among other benefits.
Xerox MPS allows for greater savings on supply procurement
If your machines in your fleet of managed printers are of the same model, or at least of the same brand, procuring the necessary supplies, components and replacement parts won’t be a hassle because you will be buying the same or similar items whichever equipment needs new supplies and/or repair. This allows you to buy supplies and components in bulk with the probability of enjoying volume discounts.
You get complete support during and even after printer installations
With Xerox managed print services in your office, the MPS company will handle the installation of the printers and the entire network. Throughout the contract, you’ll also get the support you need to ensure that the machines are always in good working condition. The company may send in their technical team to conduct routine maintenance and/or repairs on the equipment to minimize, if not eliminate breakdowns. The company can also monitor your printer supplies and deliver them, if necessary, to ensure that you have enough at all times.
MPS promotes sustainability in the workplace
There are many reasons why managed print services equate to sustainability. Here are some of them:
- Reduces paper usage
- Boosts energy efficiency
- Encourages paperless operations
These days, sustainability is an important matter in the business world. It’s actually not just for environmental protection and community development. For example, on the business side, a survey of US-based consumers has revealed that around 11% would be willing to spend 51% more for services and products if the company is dedicated to protecting the environment. The same numbers were also revealed on people who want to pay more if they feel they’re making a positive difference for the world.
Xerox has strong commitment to sustainability
Your company’s dedication to environmental sustainability doesn’t end with implementing internal policies, but should also extend to other entities that you work and partner with. Xerox does its business with sustainability and environmental responsibility in mind. The brand is also dedicated to leading the way in terms of environmental technology. In short, having Xerox units in your print fleet is aligned with your company’s dedication to environmental sustainability.
Have your MPS today!
At OneDOC, we provide reliable and feasible business solutions through our managed print services Oklahoma Xerox printers (MPSOK Xerox printers). Get in touch with us today to discuss your business printing requirements or to have your existing print fleet assessed for a more streamlined workflow.