Do you feel like your printers are just not keeping up with your growing business? Are you constantly having to deal with paper jams and low ink levels? It might be time to contact a managed print services company for an upgrade.
Here are a few things to keep in mind when deciding if it’s time for a printer refresh:
Overwhelming Workload
If your business has been growing at a fast pace and you’re constantly feeling like your printers are maxed out, it might be time for an upgrade. Newer models are often faster and have more memory, which can help reduce the amount of time needed to complete large print jobs.
Improved technology
If your business needs to keep up with the latest technology, you’ll need to have printers that can keep up. Many new models offer features like wireless printing and scanning, which can save time and hassle.
Constantly running out of ink or toner.
If you’re constantly running out of ink or toner, it might be time for a new printer. Many newer models come with high-capacity cartridges that can last much longer between replacements. Moreover, if you have a managed print service provider, they will instantly alert you when your printer’s ink or toner levels are running low. They’ll even send you the supplies even before you need them so you never have to worry about downtime again.
Intermittent Printing Issues
You want a printer that will constantly work without any problems. If you’ve been experiencing a lot of intermittent printing issues, it might be time for an upgrade. Newer printers are often designed with fewer glitches and hiccups, so you can focus on your work instead of troubleshooting printer errors. New printers come with self-diagnostic features that can help identify and fix common print problems.
Printing Needs Have Changed
If you’ve gone from printing mostly text documents to needing to produce more high-resolution graphics and images, you’ll need a printer that can handle those types of files. Printers that are designed for office use may not always have the necessary features to produce high-quality prints. A printer upgrade can help ensure that you’re getting the best possible print quality for your business. Partner with a managed print services company that can help you determine the best printer for your specific needs.
Increase Security Printing
If you’re considering a printer upgrade, one thing to consider is how well it can handle security printing needs. Security is extremely important, especially for security-sensitive businesses. In 2016, a printer error was linked to one of the biggest cyber heists in recent history.
If you’re looking for extra security, look for printers that have features like the secure print release, password protection, and encrypted PDFs.
The bottom line
If you feel like your printers are no longer meeting the needs of your growing business, it might be time for an upgrade. Don’t wait until your printers are completely maxed out or you’re experiencing a lot of printing issues. And remember, if you’re not sure which printer is right for your business, consult a trusted managed print service provider.
